Recognized student organizations are given the autonomy and responsibility to manage their funds within the guidelines of Institute policies and applicable laws, with support from governing boards and Institute staff as needed. The Treasurer and Financial Signatories of each student organization are responsible for managing the group's finances ethically and in alignment with its mission.
Financial Signatories can access their student organization's financial accounts and process financial transactions on behalf of their student organization.
Treasurers serve as the primary planners, managers, and points of contact for their student organization's funds, accounts, and transactions.
Starting on March 3, 2025 (Spring 2025 Recognition) and March 10, 2025 (Spring 2025 Re-Registration), students must complete the following steps in order to become a Financial Signatory on behalf of their student organization.
You must be listed as an officer on the student organization's Engage group page roster.
You must successfully pass the Student Organization Finance Manager Quiz with a score of 100% during the initial registration or during annual re-registration process. To retain their tag beyond one academic year, Financial Signatories must retake and pass the Student Organization Financial Manager Quiz during each annual re-registration process.
You must be assigned a Financial Signatory tag on the organization’s Engage group page roster by a SOLE Office staff member after your quiz has been reviewed and approved.
All funds associated with student organizations are considered Institute funds, including those raised through fundraising efforts, membership fees, or event revenues. These funds must remain within MIT’s financial system and are subject to internal and external audits. Funds cannot be deposited into non-MIT accounts, ensuring they are backed by the Institute.
Do not sign contracts on behalf of your student organization or MIT. Unauthorized signatures carry personal liability.
The use of unauthorized financial platforms like Venmo, Cash App, or GoFundMe for collecting funds is prohibited.
Purchasing gift cards or reimbursing a member for the purchase of gift cards is prohibited.
Designs for branded merchandise using MIT trademarks must be approved by student-merch@mit.edu before the merchandise can be purchased.
Student organizations at MIT have access to various funding sources depending on their funding status, as determined by the ASA. These resources are designed to empower students to pursue their goals and contribute meaningfully to the campus community.
| Student Organization Funding Sources | Information |
|---|---|
| Undergraduate Association (UA) Finboard | Learn More |
| Graduate Student Council (GSC) Funding Board | Learn More |
| Association of Student Activities (ASA) LEF/Arcade Funding | Learn More |
| UA Council Discretionary Funding | Learn More |
| Club Sports Council (CSC) Funding | Learn More |
| MIT Community Service Fund | Learn More |
| The COOP Public Service Grants | Learn More |
| Council for the Arts at MIT (CAMIT) Funding | Learn More |
| Campus Preview Weekend (CPW) Event Grants | Learn More |
| Baker Foundation Funding | Learn More |
| Office of Graduate Education (OGE) Graduate Student Experience Grants | Learn More |
| MindHeadHeart (MHH) Chancellor's Innovation Fund | Learn More |
| Weekends@MIT Event Co-Sponsor Funding | Learn More |
| Priscilla King Gray (PKG) Public Service Center IDEAS Social Innovation Challenge | Learn More |
Assistant Director, Financial Operations for Student Organizations
rdownes@mit.edu
Financial Assistant
mmango@mit.edu
Administrative Assistant
cjperez@mit.edu
E: sole@mit.edu
P: 617-253-6777
Student Organizations, Leadership & Engagement
77 Massachusetts Ave
Cambridge, MA, 02139
