Event Policies
| Hackathons, conferences, and case competitions are always considered major events regardless of the number of participants. |
| Approved conferences, case competitions, and hackathons will have access to MIT facilities, resources, and approval to use the MIT name for both sponsorship and marketing purposes. |
| Departmental, faculty, or staff advising in the planning and execution of the event is strongly recommended. |
| Event Host must contact MIT Information Systems & Technology (IS&T) for increased Wi-Fi access, if needed. |
| Event Host must request additional A/V equipment from MIT A/V Services at least 20 business days prior to the event date. |
Event Registration Process
| 1. Event Host must have an Event Space Reservation confirmed at least 30 business days prior to the event date. |
| 2. Event Host(s) must schedule a meeting with the Assistant Director of Financial Operations for Student Organizations to confirm sufficient event funding at least 3 months prior to the event date. |
| 3. Event Host must register the event via the Atlas Event Registration System at least 10 business days prior to the event date. |
Associate Director, Student Organizations & Programming
ghsoares@mit.edu
Assistant Director, Student Organizations & Programming
sofia993@mit.edu
E: sole@mit.edu
P: 617-253-6777
Student Organizations, Leadership & Engagement
77 Massachusetts Ave
Cambridge, MA, 02139
