Re-Registration Cycles
Each student organization is assigned an annual re-registration cycle that aligns with their reported annual executive leadership transition timeframe.
Each student organization is assigned an annual re-registration cycle that aligns with their reported annual executive leadership transition timeframe.
Click the link above to see the list of student organizations that have been assigned to the annual fall re-registration cycle.
Click the link above to see the list of student organizations that have been assigned to the annual spring re-registration cycle.
Re-Registration opens during the second week of October.
Re-Registration closes during the first week of November. First Freeze Period takes place during the second and third weeks of November. First Derecognition Period takes place during the fourth week of November.
Re-Registration Review takes place during the month of December and the first two weeks of January. Re-Registration Corrections Grace Period takes place during the third week of January. Second Freeze Period takes place during the fourth week of January.
Second Derecognition Period takes place during the first week of February.
Re-Registration opens during the second week of March.
Re-Registration closes during the first week of April. First Freeze Period takes place during the second and third weeks of April. First Derecognition Period takes place during the fourth week of April.
Re-Registration Review takes place during the month of May.
Re-Registration Corrections Grace Period takes place during the first week of June. Second Freeze Period takes place during the second week of June. Second Derecognition Period takes place during the third week of June.
The current core executive officers, both president and treasurer, of each recognized student organization will need to collaborate to complete the annual re-registration requirements on behalf of the student organization.
The re-registration form is designed to collect necessary information from student organization core executive officers annually about the membership, leadership, activities, and processes of their student organization at MIT.
The training modules are designed to provide student organization core executive officers with the information and resources they need to successfully lead and manage their student organization at MIT.
Core executive officers who fail to complete the re-registration requirements on behalf of their student organization by the communicated deadline for their assigned annual cycle will cause the student organization to be subject to the following consequences.
Frozen Status
| Information |
|---|
| All student organizations whose core executive officers do not complete the re-registration requirements for their assigned annual cycle will be automatically frozen the next business day following the deadline. |
| To become unfrozen, core executive officers must schedule and attend a meeting with a designated SOLE Office staff member or submit required corrections within a set grace period. |
| Consequences for Frozen Student Organizations |
|---|
| Loss of ability to reserve MIT campus spaces. |
| Loss of ability to access/utilize their student organization financial accounts. |
| Loss of ability to process finances (i.e., RFPs). |
| Loss of access to their Engage group page. |
Derecognized Status
| Information |
|---|
| All student organizations whose core executive officers do not complete the unfreezing process for their student organization will be automatically derecognized the next business day following the grace period deadline. |
| Upon derecognition, an email will be sent to the student organization’s group officer mailing list with (1) a notice of derecognition, (2) guidance from the ASA and SOLE Office regarding the derecognition process, and (3) information regarding the recognition process, if the group intends to remain active. |
| Consequences for Derecognized Student Organizations |
|---|
| Loss of all student organization privileges. |
| An order to cease and desist the group's use of MIT's name and graphic identity. |
| Immediate cancellation of all scheduled and/or pending events. |
| Loss of access to ASA-allocated space with a one-month deadline* to remove belongings**. |
| Pending financial transactions will be processed, but new ones will not be accepted. |
| Frozen financial accounts for up to three academic years, after which funds are reallocated if the organization is not reinstated. |
| *Student organizations that are derecognized during the third week of June as part of the annual spring re-registration cycle will have until the final week of September of the same year to collect all student organization items from their ASA-allocated space, if applicable. |
| **Any items remaining in the ASA-allocated space after the one month period has ended will be donated or disposed. |
Associate Dean & Director
paulmurp@mit.edu
Assistant Dean
waxstein@mit.edu
E: sole@mit.edu
P: 617-253-6777
Student Organizations, Leadership & Engagement
77 Massachusetts Ave
Cambridge, MA, 02139