Student Organization Financial Processes

The Information Included below was last updated on February 12, 2025

Travel Reimbursements

Submit a travel report in Concur to process travel reimbursements. Travel report submissions must be completed by the individual being reimbursed. Upload all receipts, invoices, and boarding passes in your travel report. Ensure your travel report submissions are approved by the group’s Financial Signatory. For MIT Travelers: Complete the Travel Signatory Authorization Form and upload it in your travel report. For Non-MIT Travelers: Complete the Travel Voucher Form and upload it in your travel report.

  • Concur Travel Report Submission Process

    1. Log into Concur and select "Start a Report".
    2. Complete the required fields: Report Name, Trip Purpose, Cost Object (Account Number), Trip Start/End Dates, Destination, Trip Classification.
    3. Add specific expenses under "New Expense" and attach corresponding receipt images under "Receipts".
    4. Review the report for accuracy and submit. Use "Recall" for any edits after submission.

Student Organization Funding & Financial Stewardship Staff Advisors

Ramon Downes

Assistant Director, Financial Operations for Student Organizations

rdownes@mit.edu

Mary Mango

Financial Assistant

mmango@mit.edu

Connor Perez

Administrative Assistant

cjperez@mit.edu

E: sole@mit.edu
P: 617-253-6777

Student Organizations, Leadership & Engagement

77 Massachusetts Ave
Cambridge, MA, 02139